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Legal information

Licence Agreement

When depositing data files in EASY, a Licence Agreement (.pdf) with DANS is concluded. This agreement is based on the most relevant laws and codes of conduct, such as the Copyright Act, Databases Act, General Data Protection Regulation (GDPR) and VSNU Codes of Conduct. The key points of the licence agreement include:

  • The licence is ‘non-exclusive’. This means that the owner of the data is free to also deposit and/or publish the data elsewhere.
  • The licence agreement offers the choice between  Open access, Open access for registered users or Restricted accessOpen accessgrants unlimited access to all users, whether they are registered or not (CC Zero Waiver).  Open access for registered users means that every registered user has unlimited access to the data.  Restricted access means that access is limited and can only be granted on request. There is the additional option of a temporary embargo.
  • Except for the  Open access (CC Zero Waiver) category, no database or copyright rights are waived when depositing: these rights are retained by the researcher. In the Open access (CC Zero Waiver) category, all possible rights relating to the dataset are renounced. The licence entitles DANS to include the dataset in its archives and make it available under the conditions stipulated by the depositor.
  • The data files may not contain parts that include copyrights held by other parties.

Want to know more? Read the Clarification of the licence agreement (.pdf).

General Conditions of Use

The rules for using data from EASY are set out in the DANS General Conditions of Use (.pdf), which apply in conjunction with the licence conditions. These terms also take into account the above-mentioned legal framework. The key points of the General Conditions of Use include:

  • The user should, particularly upon distribution or disclosure, respect any copyrights and/or database rights in the dataset. This does not apply to data files deposited under the CC Zero Waiver.
  • A bibliographic reference is required whenever datasets from EASY are used in publications.
  • Datasets containing personal data within the meaning of the General Data Protection Regulation may only be used for scientific, statistical or historical research.
  • A separate category includes oral history interviews: data files containing video and audio recordings. The person involved has explicitly agreed to these interviews, either for unrestricted disclosure of the interview or for unrestricted use for scientific research. More information about this aspect can be found in the Rapport met betrekking tot authenticiteit en juridische aspecten van de kerncollectie Getuigen Verhalen (.pdf in Dutch).
  • Users agree that when they download a dataset, their personal data (name, organisation and position) will be mentioned on the part of the DANS website that is accessible to registered users, unless they have objected to this.

Want to know more? Read the Clarification of the General Conditions of Use (.pdf).

Privacy policy

DANS has a privacy policy, which includes a complaints procedure.


DANS is not liable for the contents of the datasets made available through EASY. Please read the disclaimer for further information.

Ownership rights

Our slogan is: accessible whenever possible, protected if necessary. DANS advocates placing as few restrictions as possible on the accessibility of research data and publications. Please find more information on this page.