{"id":419,"date":"2021-07-26T13:21:17","date_gmt":"2021-07-26T11:21:17","guid":{"rendered":"https:\/\/dans.knaw.nl\/reuse-data-manual\/"},"modified":"2026-02-09T11:56:11","modified_gmt":"2026-02-09T10:56:11","slug":"reuse-data-manual","status":"publish","type":"page","link":"https:\/\/dans.knaw.nl\/en\/reuse-data-manual\/","title":{"rendered":"Manual reusing data"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.10.7&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.10.7&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.10.7&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text admin_label=&#8221;Tekst&#8221; _builder_version=&#8221;4.10.7&#8243; _module_preset=&#8221;default&#8221; text_font=&#8221;Open Sans||||||||&#8221; text_text_color=&#8221;#003A49&#8243; hover_enabled=&#8221;0&#8243; custom_css_main_element=&#8221;ul.fixme {list-style-type: lower-alpha;}&#8221; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<h2>Reusing data<\/h2>\n<p><span style=\"font-weight: 400;\">The mission of DANS is to enhance the reusability of data.<br \/><\/span><span style=\"font-weight: 400;\"><\/span><\/p>\n<p><span style=\"font-weight: 400;\">This webpage provides you with relevant information about reusing data and how you can find, access and use datasets deposited in the DANS Data Stations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><\/span><\/p>\n<p><strong>Data Discovery<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">Finding the right dataset for your purpose can be challenging. You need to know what you want to search for and what kinds of data are available to you. Originally developed\u00a0 for the social sciences domain but more widely applicable, the CESSDA Data Management Expert Guide features a chapter on <\/span><a href=\"https:\/\/dmeg.cessda.eu\/Data-Management-Expert-Guide\/7.-Discover\/The-process-of-data-discovery\"><span style=\"font-weight: 400;\">Data Discovery<\/span><\/a><span style=\"font-weight: 400;\"> that provides extensive guidance and practical tips for data discovery.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To find data in our DANS Data Stations, there are various features available to you:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The general search interface allows you to search full text, both in the metadata and in the data files (insofar as they are open for re-use, see below).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The advanced search options where you can search for terms in any specific metadata field.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The facets on the side of the Data Station which enable you to narrow down your search for instance to a specific period of time, a given organisation, or field of research. Our Data Stations also contain a facet with our collections: sets of datasets that belong together, for instance for being part of the same oral history project.\u00a0\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For many file types, our Data Stations provide a viewer which lets you have a look at the data directly: you can read text documents, consult tabular data, and play audio\/video files within the Data Station.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><\/span><\/p>\n<p><b>Accessing Data<\/b><\/p>\n<p><span style=\"font-weight: 400;\">If you have discovered a dataset in one of our Data Stations that is relevant for your research question, you can easily find out how the files of a dataset can be accessed.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u00a0<\/span><span style=\"font-weight: 400;\">The files in a dataset fall under either of the following two access categories: <\/span><span style=\"font-weight: 400;\">Open Access or Restricted Access.<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open Access: The files are directly accessible and do not require logging in <\/span><span style=\"font-weight: 400;\">or requesting access.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Restricted Access: The files with \u2018Restricted Access\u2019 can be divided in two categories.<\/span>\n<ol style=\"list-style-type: lower-alpha;\">\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Files which allow for an \u2018Access Request\u2019: The files are accessible after a) logging in and submitting an \u2018Access Request\u2019 and b) after the \u2018Access Request\u2019 has been approved by the depositor of the dataset.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Files which do not allow for an \u2018Access Request\u2019:\u00a0 These files are never accessible.<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">We encourage depositors who have restricted access dataset to include a Data Access Protocol (e.g. <a href=\"https:\/\/doi.org\/10.5281\/zenodo.10887571\">with this template<\/a> from DANS) with their dataset. If this is available it provides you with detailed information about the reuse conditions a depositors applies. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Please be aware that it is the depositor of a dataset who is responsible for processing an \u2018Access Request\u2019, not the repository. It may take some time for the depositor to respond to such a request. It is convenient to include some processing time for \u2018Access Requests\u2019 in your research plan, if you are going to re-use existing datasets. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Before you can log in and request datasets, you must create an account on the Data Station.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>Using a dataset<br \/><\/b><span style=\"font-weight: 400;\">The terms and conditions for using a dataset depend on the depositor\u2019s choice:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open Access: use is subject to the Open Access licence identified in the tab \u2018Terms\u2019. Various licences are possible, for example the licences from Creative Commons. <\/span><span style=\"font-weight: 400;\">Read more about the licences DANS offers <\/span><a href=\"https:\/\/dans.knaw.nl\/en\/licences\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">here<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">For datasets with Restricted Access most of the time the <\/span><a href=\"https:\/\/dans.knaw.nl\/wp-content\/uploads\/2022\/01\/DANS_Licence_EN.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">DANS licence<\/span><\/a><span style=\"font-weight: 400;\"> is used.<\/span><\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<p><b>Citing a dataset<br \/><\/b><span style=\"font-weight: 400;\">We ask you to cite datasets you download and use\u00a0in accordance with the\u00a0 <\/span><a href=\"https:\/\/doi.org\/10.25490\/a97f-egyk\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Joint Declaration of Data Citation Principles<\/span><\/a><span style=\"font-weight: 400;\">. To make dataset citation easier we advise to copy and paste the citation from the citation block at the top of the dataset page. It is also possible to download the citation directly in Endnote, RIS or BibText format.\u00a0<\/span><span style=\"font-weight: 400;\">This source reference will consist of:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The name(s) and\/or organisation of the creator(s) of the dataset;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The year in which the dataset was published;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The title of the dataset;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/dans.knaw.nl\/en\/depositing-data-manual\/during-depositing\/persistent-identifiers\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">persistent identifier<\/span><\/a><span style=\"font-weight: 400;\"> (DOI) of the dataset as a full URL;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The name of the repository in which the dataset is stored: the DANS Data Station;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If applicable, the version number of the dataset.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For example:<br \/><\/span><span style=\"font-weight: 400;\">P.K. Doorn; L.S. Bommelj\u00e9; J.A.C. Vroom; H. van Wijngaarden; Y.B. Bommelj\u00e9, 1990, &#8220;The Aetolian Studies Project&#8221;,<\/span><a href=\"https:\/\/doi.org\/10.17026\/dans-xxu-6utq\" target=\"_blank\" rel=\"noopener\"> <span style=\"font-weight: 400;\">https:\/\/doi.org\/10.17026\/dans-xxu-6utq<\/span><\/a><span style=\"font-weight: 400;\">, DANS Data Station Archaeology, V2<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you are interested to learn more about data citation, you can find<\/span><a href=\"https:\/\/doi.org\/10.5281\/zenodo.15043853\"> <span style=\"font-weight: 400;\">practical recommendations<\/span><\/a><span style=\"font-weight: 400;\"> in this publication guide from CESSDA \u2013 the Consortium of Social Science Data Archives.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Tell us about your reuse experience!<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Have you reused a dataset from one of the DANS Data Stations? We are always interested to know more about your experiences in finding, accessing and reusing the data we provide through the DANS services.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We invite you to fill out <a href=\"https:\/\/edu.nl\/8xau8\">this form<\/a> so we can use this information to spread awareness of the power of reuse.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><\/span><\/p>\n<p><b>Inaccuracies in a dataset?<br \/><\/b><span style=\"font-weight: 400;\">If you come across inaccuracies in a dataset, <\/span><a href=\"https:\/\/dans.knaw.nl\/en\/ask-your-question\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">please let us know<\/span><\/a><span style=\"font-weight: 400;\">. DANS will pass the information on to the depositor. Do not forget to include the dataset\u2019s persistent identifier.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>Questions?<br \/><\/b>If you have any questions, please <a href=\"https:\/\/dans.knaw.nl\/en\/ask-your-question\/\" target=\"_blank\" rel=\"noopener\">contact<\/a> us.<\/p>\n<p>&nbsp;<\/p>\n<pre><span style=\"font-weight: 400;\">\u00a9 DANS. R.1.4. Version 1.3, February 5, 2026<\/span><\/pre>\n<pre><br style=\"font-weight: 400;\" \/><br style=\"font-weight: 400;\" \/>\n<\/pre>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Reusing data The mission of DANS is to enhance the reusability of data. This webpage provides you with relevant information about reusing data and how you can find, access and use datasets deposited in the DANS Data Stations. Data Discovery Finding the right dataset for your purpose can be challenging. You need to know what [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"footnotes":""},"class_list":["post-419","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Manual reusing data | DANS<\/title>\n<meta name=\"description\" content=\"Information about reusing data, among others: including: accessibility, (re)use and citation.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/dans.knaw.nl\/en\/reuse-data-manual\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta 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