[et_pb_section fb_built=”1″ admin_label=”section” _builder_version=”3.22″ global_colors_info=”{}”][et_pb_row admin_label=”row” _builder_version=”3.25″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”3.25″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text admin_label=”Text” _builder_version=”4.10.7″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n
The following aspects should be considered <\/span>while<\/span><\/i> you deposit your data.\u00a0<\/span><\/p>\n Go to the Data Station Logging in If these two preferred options are not available for you, you can use a Github account or a Google account or create an eduID as a proxy for an institutional account with your e-mail address.<\/p>\n If you have deposited the Data Stations\u2019 predecessor EASY in the past, you will also be able to log into the DANS Data Stations with the credentials from your EASY account.<\/p>\n After logging in to the Data Station, go to \u2018Add Data\u2019 <\/i>and select \u2018New Dataset\u2019 <\/i>to start depositing your dataset.<\/i><\/p>\n Providing Metadata A small number of these metadata fields are mandatory. However, the more fields you enter, the better your data can be found and understood.<\/p>\n If you want to get an overview of all the available metadata fields, you can find a spreadsheet of the metadata fields available in the Data Station SSH <\/span>here<\/span><\/a>. A list of all controlled vocabularies that the Data Station SSH uses is available <\/span>here<\/span><\/a>. The other Data Stations follow a similar structure.<\/span><\/p>\n General remarks<\/b><\/p>\n Below we highlight some elements from the different metadata blocks that you should pay special attention to.\u00a0<\/span><\/p>\n Citation<\/b> metadata Rights metadata Relation metadata Temporal and Spatial Coverage Domain-specific metadata Archaeology<\/em> Social Science and Humanities<\/em> After you have provided the metadata, you can add your files to the dataset. Consult our <\/span>preferred formats<\/span><\/a> to see which formats we recommend to make your data most suitable for archiving and reuse.\u00a0<\/span><\/p>\n Consult our <\/span>Before Deposit<\/span><\/a> guidelines for recommended documentation files to include in addition to your data files (e.g. codebooks, transcripts, readme files).\u00a0<\/span><\/p>\n Multiple files can be uploaded in one ZIP or TAR (other forms of file compression such as .rar or .7z are not supported by DANS). These compressed files will automatically be extracted during the upload. A large dataset can be divided into multiple ZIP or TAR files. Note: ZIP files nested in another ZIP file are not supported.<\/span><\/p>\n Note that ZIP files with more than 2000 files will not be extracted. The ZIP file will be indexed in the Data Station which means that once the dataset is published the content of the ZIP file can be viewed and it is possible for users to download individual files from the ZIP file. The storage of data in ZIP files is a good solution for depositing big datasets (multiple GBs) and large volumes of data (thousands of files). If you wish to deposit these larger datasets please <\/span>contact<\/span><\/a> DANS.<\/span><\/p>\n Please note that each user is allowed to deposit up to 50 GB of data per account free of charge. If you wish to exceed this amount, please contact DANS. Costs may be calculated for larger data deposits or collections. More information is available <\/span>here<\/span><\/a>.\u00a0<\/span><\/p>\n DANS supports Open Science, and encourages depositors to make their data available \u2018As Open as Possible, as Closed as Necessary\u2019.\u00a0<\/span><\/p>\n Some data cannot be made openly available and in this case you <\/span>can choose to restrict the access to particular files. If this applies to your dataset, please consult our <\/span>guidebook for depositing restricted access<\/span><\/a>. Note that in case you decide to restrict access, we ask you to provide a Data Access Protocol (DAP) which outlines the access conditions for the restricted access data. You can use this template<\/a> to create a DAP. <\/span><\/p>\n When uploading a <\/span>data file, the file <\/span>will initially by default be set to Open Access <\/span>and the licence of the dataset will initially by default be set to <\/span>CC0 1.0<\/span><\/a>.\u00a0 <\/span>If you need to deviate from this default, you will need to adjust the licence and access setting in the Data Station before submitting your dataset for review.\u00a0<\/span><\/p>\n Selecting a <\/b>licence The licence you select applies to all the data files of the dataset. The metadata, however, is always freely available under CC0 1.0.<\/span><\/p>\n Restricting <\/b>access to files
<\/strong>Go to the Data Station aimed at your scientific discipline:<\/span><\/p>\n\n
<\/b>You have different options to log into the Data Stations. We recommend using a federated account, preferably an institutional account via SURFconext or an ORCID account.<\/p>\nStart depositing<\/h2>\n
<\/b>Adding rich metadata and documenting your dataset well is the most important part of making your data FAIR. When you create a new dataset you will see a list of metadata fields that you can fill in.<\/p>\n\n
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<\/b>In this block you can provide general information about your dataset like the title and a description of the dataset.\u00a0<\/span><\/p>\n\n
<\/b>In this block you can provide information about the rightsholder of the data, personal data in the dataset and the language of the metadata.<\/span><\/p>\n\n
<\/b>In this block you can provide information about other resources to which your dataset is related.<\/span><\/p>\n\n
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<\/b>In this block you can provide information about the temporal and spatial coverage of your dataset.\u00a0<\/span><\/p>\n\n
<\/b>In this block you can provide domain-specific information in the Data Station Archaeology and Social Sciences and Humanities.<\/span><\/p>\n
<\/span>I<\/span>n this section, several metadata fields can be used to add appropriate terms from the Dutch vocabulary <\/span>\u2018<\/span>archaeological basic register<\/span><\/a>\u2019 (Archeologisch Basisregister, ABR+) and the <\/span>Getty Art and Architecture Thesaurus<\/span><\/a>. <\/span>When you start typing within these fields, an autocomplete functionality will present you with the standardised terms.<\/span><\/p>\n
<\/span>In this section, you can add appropriate terms from the <\/span>Getty Art and Architecture Thesaurus<\/span><\/a>, the European Language Social Science Thesaurus (<\/span>ELSST<\/span><\/a>) and the <\/span>CESSDA<\/span><\/a> Topic Classification<\/span><\/a>. To describe the methodological aspects of (social science) datasets you can include information based on the <\/span>DDI<\/span><\/a> metadata schema around the study design, data collection and analysis of the data.<\/span><\/p>\nUploading files<\/span><\/h2>\n
Setting access and licence<\/span><\/h2>\n
<\/b>You can read more about the <\/span>different<\/span> licences DANS offers <\/span>here<\/span><\/a>. In order to select a different licence than CC0 1.0, go to the tab \u2018Terms\u2019 after saving your dataset metadata. On this tab, select \u2018Edit Terms Requirements\u2019. You will then have the option to select a different licence from a menu of various available user licences.\u00a0<\/span><\/p>\n\n
<\/b>For each individual data file uploaded with the dataset, you can select via \u2018File Options\u2019\/\u2018Edit Files\u2019 if access to the file should be <\/span>restricted or open<\/span>.<\/span> You can also edit this setting for several files or for all files at once by using the checkboxes next to the files. Files that are open can be downloaded by anyone. Files that are restricted can only be downloaded by users after they have submitted an access request that is approved by the depositor.\u00a0<\/span><\/p>\n