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Grants for small data projects

Since 2006, DANS has issued grants subsidising small data projects, i.e. projects in which one or more important datasets are described and made accessible. The data must comply with the FAIR guiding principles for scientific data management.

The small data project grants are intended primarily for those domains and subdomains where, so far, few data are being archived and reused, and where a grant might serve as a stimulus to expand the range of archived data.

Procedure

Application

  • Project proposals must be submitted by: 
    • Postdoctoral researchers employed by a Dutch scientific research institution, or an institution supported by the Royal Netherlands Academy of Arts and Sciences (KNAW) or the Netherlands Organisation for Scientific Research (NWO);
    • University Professors from outside the Netherlands;
    • Professors Emeriti affiliated with a university;
    • Lecturers (PhDs only) appointed at Dutch universities of applied sciences.
  • Please submit your project proposal before October 1, 2018.
  • Project proposals must be submitted by email to Henk Harmsen, PhD, using the new template (.docx).
  • Project proposals must provide sufficient information regarding the intended project activities.
  • Applicants connected to projects subsidised in the previous round of small data project grants cannot submit a new project proposal in the next year.
  • Submissions that do not meet all of the above criteria will not be considered for approval.

Assessment and admission

  • Project proposals are submitted to the selection committee, which grades them according to the following criteria:
    • Quality of the project organisation (structured planning for the use of time, financial and human resources, clear division of tasks);
    • Quality of data management (see also FAIR principles).
    • Strategic value to DANS; 
    • Scientific importance;
    • Scope of collaborative partners, target audience and disciplines; 

The final decision is taken by the DANS management board. Proposals which fall short in the areas of project organisation and data management, will not be accepted.

  • In order to qualify for the grant, it is mandatory to have collected all the relevant informed consent statements, if applicable to your project and in accordance with the General Data Protection Regulation (GDPR), under the legislation applicable in the Netherlands (AVG), before submission of the project proposal. 
  • In the second week of 2019 at the latest, DANS will inform the applicants in writing whether or not they qualify for a grant.
  • A small data project grant amounts to a maximum of € 10,000 including VAT and is meant to reimburse budgeted and accountable costs only.
  • The data to be deposited must meet the DANS requirements for sustainable data storage. For these requirements, please see the instructions on this page. Read the requirements carefully and keep them explicitly in mind when planning. This is essential for DANS to be able to assess your proposal.

Execution

  • After the award the project Executor must contact the DANS Archive as soon as possible and reach definitive agreements on the deposition of the dataset to be generated (data formats to be used, broad outlines of data file structure and any relevant details regarding the metadata to be provided) before May 1, 2019 
  • The Executor must deposit the generated dataset before November 1, 2019. The dataset, with metadata attached, must be deposited at DANS EASY with Open Access CC-BY enabled. If legal requirements, such as the GDPR, prohibit the data from being openly accessible, the data should be deposited with restricted access instead. It is not allowed to set an embargo on the data of your Small Data Project.
  • The deposited data must comply with what has been agreed in the letter of disposition and with the DANS requirements for sustainable archiving. See the "Information about depositing data". The grant will only be paid if the executor is in full compliance before the deposition deadline.
  • The Executor must ensure that the final report and confirmation request are submitted to DANS before December 1, 2019.
  • The definitive extent of the grant will be established four weeks at the latest after DANS receives the confirmation request, based on the information provided.
  • Payment is made in arrears by means of transfer to the bank account of the institution concerned. DANS will not transfer grants to personal accounts.
  • If one or more of the requirements and deadlines above are not met, the grant offer will expire.

Promotion

  • The contribution made by DANS must be mentioned in any dissemination and promotion activities surrounding the project. News items, home pages and project websites must display the DANS logo.
  • DANS retains the right to mention the project in its own promotional activities.
  • DANS may request the applicant’s collaboration, for instance in participating in a workshop or in writing an article for our E-data & Research magazine.
  • It is required to submit an abstract for an article (300 words) together with depositing the dataset. If this article is published within one year in an academic research data journal (for instance the Research Data Journal), any Article Processing Charges will be reimbursed up to an amount of € 500 (and transferred to the account of the institution concerned).